7.5 Auditing Survey Information
- 7.5.1 Melbourne Water audits
- 7.5.2 Scope of survey audit
- 7.5.3 Consultant's responsibility for non-conformance
- 7.5.4 Audit costs
- 7.5.5 Intensive audits
- 7.5.6 Intensive audit costs
Auditing is a process that can be used to verify that the output of a supplier's activity or process conforms to the requirements of the customer. In relation to the supply of 'as constructed' information to Melbourne Water by Owners, Melbourne Water may conduct audit activities to verify that:
- The type of information required by Melbourne Water has in fact been supplied
- The information is accurate to within specified tolerances.
Melbourne Water audits
Melbourne Water will determine the timing, subject and level of intensity for audit activities.
Audits of survey information will be conducted without prior advice to the Consultant. The Consultant will be advised that an audit has been conducted only if a non-conformance requiring corrective action is revealed.
Melbourne Water reserves the right to conduct retrospective audits and to notify non-conformances in relation to completed Works for up to five years after the Works are vested in Melbourne Water.
Scope of survey audit
Melbourne Water may conduct asset recording audits both during and after construction.
The audits may include:
- Check of the MGA94(z55) and or AHD connections
- Accuracy of MGA94(z55) and AHD information
- Comparing the recorded details and location of the constructed asset to the actual details and location
- Checking the accuracy of the submitted information.
Consultant's responsibility for non-conformance
Melbourne Water will advise Consultants in writing of the nature and extent of any detected non-conformance.
Consultants will be expected to provide an appropriate response to any non-conformances notified. If appropriate this would be expected to indicate actions such as:
- Rectification works
- Corrective and preventative action on work procedures.
Audit costs
The cost to Melbourne Water of carrying out audit activities is included in the following:
- Drainage contributions within Development services scheme areas
- Process (acceptance) fee paid when accepting an Offer outside Development services scheme areas.
An exception is in the case of an Intensive Audit. If required, costs associated with Intensive Audits must be paid in addition to other contributions and fees - See Contributions Payable section.
Intensive audits
In an intensive audit, Melbourne Water will adopt a quality control role and check information at predetermined points. Intensive audits may be implemented when Melbourne Water no longer has confidence that its requirements are being met.
Intensive audits will normally cover only those aspects of the asset creation within the Agreement process where quality of outcome cannot be assured. For example, Melbourne Water may implement an intensive audit of construction activities only, where the design and recording processes are being adequately carried out. However, if non-conformance is widespread or significant enough to affect the quality of the entire Agreement, Melbourne Water will implement intensive auditing of all aspects of the Works.
Intensive audit costs
The Owner is responsible for the cost of intensive audits. Intensive audit fees must be paid before Melbourne Water will issue a Letter of Release for the subdivision.
